Vestry Minutes November 21, 2014
I. Prayer opened at 7pm
II. Devotion, Sandra Matthews read about Thanksgiving and its blessings
III. Minutes from October not approved as they had not been sent out.
IV. Treasurer’s Report
a. John Vergere presented the report and explained many features of our accounting system.
b. Let the minutes reflect that John Vergere was elected as Treasurer of The Historic Church of The Epiphany by electronic vote this past month.
c. Let the minutes reflect that Janice Brady was elected to the vestry by electronic vote to fill the unexpired term of Carolyn Reynolds.
d. Moved by J. Dufresne and 2nd by M. Drum to allow Treasurer to write checks up to $2500 for our normal expenses without special approval of the vestry.
V. Old Business
a. Golf outing report, Clay Young, approximate income $4500 to be split 2k each to Hebron Grace and New Hope Center, J. Dufresne moved and R. Shingler 2nd all aye.
b. Parish House Tea Room status
i. Linda and Mike have decided to retire from business and will close their business December 31, 2014. After this discussion with them Father Tom decided not to deliver the letter required by the vestry to them.
c. Budget committee; M. Drum and F. Lupton presented the budget for next year and C. Young moved and M. Drum 2nd and all aye
d. Jerry Dufresne- roof quotes, moved by J. Dufresne and 2nd by R. Shingler to contract for the replacement of the Rectory roof and pay for it using B.Spearin’s gift in memorial to her. J. Dufresne will proceed to contract with Faith Builders, Jimmy Cash for the work.
e. Vestry nominees, names so far are Terry Dufresne, JoAnne Riley, Cindy Field
f. Convention nominees, March 13-14, 2015, names so far are Janice Brady and Fred Lupton
g. The vestry approved the Swamp Fox Boat Club’s use of our Parish Hall for their meetings the last Monday of the month for a fee of $50.
VI. New Business
a. Agenda items for Annual Meeting, Dec 7. We had much discussion about the role and responsibility of the vestry and the meaning of part time work for the rector.
b. J. Vergere made several requests of the vestry in letter form.
To: The Vestry of the Historic Church of the Epiphany November 21, 2014
The following are suggestions for which I would appreciate the Vestry’s consideration and vote:
1. Eliminate our money market account. It is unnecessary, a poor investment, has very little in it, and just creates another file.
2. Consolidate the Memorial Funds into the General Memorial Fund. We shall retain the names and in the event that we make an improvement with the fund, it will be to memorialize all of the people on the list. There are several negative balances, and no specifications are attached to any of the individual memorial funds.
3. Decide what you would like to do with the gift from Barbara Spearin. I could go into the Endowment Fund, the General Operating Fund, or it could be a separate Memorial Fund.
4. Approve the sale of items in the EOC (Epiphany Outreach Center). Also, approve the removal of the sign in front of the EOC.
5. Consider a programmable thermostat for the office. It could potentially save us some money.
6. The phone in the EOC has been disconnected saving us over $50/month.
I would also like to thank you for your confidence in electing me as your treasurer. I will do my best to serve you.
If you need specific information on any account or transaction, I will handle your request outside of the meeting. If your question is of interest to all, it will be shared. I will review our chart of accounts before each meeting and if there any unusual expenditures or income, I will report them. There are none to report for this meeting.
Peace and Love,
John Vergere
c. Items 1,2,4,5 were moved by M. Drum, 2nd by J. Dufresne and all aye.
d. Item 3 as noted above
II. Closing Prayer at 8:45 and meeting adjourned
I. Prayer opened at 7pm
II. Devotion, Sandra Matthews read about Thanksgiving and its blessings
III. Minutes from October not approved as they had not been sent out.
IV. Treasurer’s Report
a. John Vergere presented the report and explained many features of our accounting system.
b. Let the minutes reflect that John Vergere was elected as Treasurer of The Historic Church of The Epiphany by electronic vote this past month.
c. Let the minutes reflect that Janice Brady was elected to the vestry by electronic vote to fill the unexpired term of Carolyn Reynolds.
d. Moved by J. Dufresne and 2nd by M. Drum to allow Treasurer to write checks up to $2500 for our normal expenses without special approval of the vestry.
V. Old Business
a. Golf outing report, Clay Young, approximate income $4500 to be split 2k each to Hebron Grace and New Hope Center, J. Dufresne moved and R. Shingler 2nd all aye.
b. Parish House Tea Room status
i. Linda and Mike have decided to retire from business and will close their business December 31, 2014. After this discussion with them Father Tom decided not to deliver the letter required by the vestry to them.
c. Budget committee; M. Drum and F. Lupton presented the budget for next year and C. Young moved and M. Drum 2nd and all aye
d. Jerry Dufresne- roof quotes, moved by J. Dufresne and 2nd by R. Shingler to contract for the replacement of the Rectory roof and pay for it using B.Spearin’s gift in memorial to her. J. Dufresne will proceed to contract with Faith Builders, Jimmy Cash for the work.
e. Vestry nominees, names so far are Terry Dufresne, JoAnne Riley, Cindy Field
f. Convention nominees, March 13-14, 2015, names so far are Janice Brady and Fred Lupton
g. The vestry approved the Swamp Fox Boat Club’s use of our Parish Hall for their meetings the last Monday of the month for a fee of $50.
VI. New Business
a. Agenda items for Annual Meeting, Dec 7. We had much discussion about the role and responsibility of the vestry and the meaning of part time work for the rector.
b. J. Vergere made several requests of the vestry in letter form.
To: The Vestry of the Historic Church of the Epiphany November 21, 2014
The following are suggestions for which I would appreciate the Vestry’s consideration and vote:
1. Eliminate our money market account. It is unnecessary, a poor investment, has very little in it, and just creates another file.
2. Consolidate the Memorial Funds into the General Memorial Fund. We shall retain the names and in the event that we make an improvement with the fund, it will be to memorialize all of the people on the list. There are several negative balances, and no specifications are attached to any of the individual memorial funds.
3. Decide what you would like to do with the gift from Barbara Spearin. I could go into the Endowment Fund, the General Operating Fund, or it could be a separate Memorial Fund.
4. Approve the sale of items in the EOC (Epiphany Outreach Center). Also, approve the removal of the sign in front of the EOC.
5. Consider a programmable thermostat for the office. It could potentially save us some money.
6. The phone in the EOC has been disconnected saving us over $50/month.
I would also like to thank you for your confidence in electing me as your treasurer. I will do my best to serve you.
If you need specific information on any account or transaction, I will handle your request outside of the meeting. If your question is of interest to all, it will be shared. I will review our chart of accounts before each meeting and if there any unusual expenditures or income, I will report them. There are none to report for this meeting.
Peace and Love,
John Vergere
c. Items 1,2,4,5 were moved by M. Drum, 2nd by J. Dufresne and all aye.
d. Item 3 as noted above
II. Closing Prayer at 8:45 and meeting adjourned
