Vestry Minutes June 15, 2011
The meeting was opened by Fr. Tom Hendrickson, our new Rector, at approximately 7:00 pm.
Members present: Fr. Tom Hendrickson, Bill Hall, Mary Warner, Chester Field, Vicki Sheedy, Jerry Thompson, Bob Shingler, and John Vergere. Treasurer JoAnn Riley was also present.
Members absent: Gene Scarborough and Holly Kirby
Devotion:
Approval of Minutes: Motionwas made by Chester Field, seconded by Bill Hall, that the minutes be approved as amended. The amendment was that Bill Hall abstained from the votes concerning Bob Shingler as Senior Warden and Chester Field being appointed as Junior Warden.
Rector’s Report: Father Tom stated that he and Terry will not be moving into the Rectory to live. They will find suitable living arrangments for them and there would be no additional financial compensation requested from the church.
He then stated that the church office will be moved into the present rectory. He feels the current office building is inadequate. Usefulness of the building will be discussed at a later date.
Fr. Tom then stated the church’s website must be made more user friendly so that all can use it.
Fr. Tom then stated that Terry will be on vacation in July and he will be on vacation the later part of July and first of August. He also stated that Fr. Chuck Owens has asked him to be a spiritual advisor of Cursillo on October 19-23, 2011. A supply priest will be needed for these dates. He asked the vestry who got the supply priest when he was going to be gone and Bob told him that he made the arrangements.
Fr. Tom then stated that someone will be needed to facilitate the installation of his priesthood into Epiphany. Contact needs to be made with Bishop Lawrence’s office to set the date. Vicki Sheedy volunteered to do this.
Next Fr. Tom stated that he would like each vestry member to take a turn writing and reading a version of the Prayers of the People to include the various ministries that they individually are involved with and the church as a whole are involved in (i.e., Youth Center, New Hope, Hebron, etc.). He said he would bring a copy of what the church he came from used in the past. Bob stated we might need to have a training class on that.
Lastly it was decided that the vestry meeting night will be changed from the third Monday, but this will require a change to the by-laws. This will be discussed at our next meeting, to be held on July 14, 2011. No meeting will be held in August.
Treasurer’s Report: JoAnn passed out her report and went over all items. Fr. Tom asked some questions concerning our pledges and any debt we had, which we do not have. She stated the Parish House is behind in their rent and reimbursements. She has sent them another statement. Carolyn Reynolds as offered to learn the treasurer’s job and be Joann’s back up and assistant. JoAnn reminded Bob that new signature cards will have to be signed at the bank.
JoAnn then stated the golf tournament had been a huge success and to date $9,690.00 had been brought in, with $555.00 in costs. Bob asked that we hold off disbursing funds until the next meeting to ensure a decision is made as to how the funds will be split.
JoAnn then stated there was a balance of $647.00 in the rectory fund, of which $350.00 has been designated for a final cleaning. JoAnn also stated inventories needed to be done and she suggested we start in the rectory. Bob made a motion, seconded by Chester to accept the treasurer’s report.
Youth Ministry Report:
Old Business:
Youth Advisory Vacancy: Bob said that he had asked for a volunteer at last meeting to take the vacant position on the Youth Advisory Board and he said that Vicki Sheedy had offered to take that position. Bob made the motion, seconded by Chester that Vicki be appointed to this position. All approved.
New Business:
Fr. Tom said that since the rectory is going to be used as the office, some changes would need to be made to accommodate the internet. Bill Hall will check and make recommendations as to what needs to be done.
Senior Warden: Bob asked Fr. Tom to please keep in mind that the Rectory was to be used as a rectory by the next rector and to please not make any permanent changes to the house as an office. Possibilities were mentioned for future uses of the Schimph house.
Junior Warden –
Committee Reports: None given
Adjournment: We adjourned at approximately 7:55pm.
Respectfully Submitted,
Vicki Sheedy, Clerk
The meeting was opened by Fr. Tom Hendrickson, our new Rector, at approximately 7:00 pm.
Members present: Fr. Tom Hendrickson, Bill Hall, Mary Warner, Chester Field, Vicki Sheedy, Jerry Thompson, Bob Shingler, and John Vergere. Treasurer JoAnn Riley was also present.
Members absent: Gene Scarborough and Holly Kirby
Devotion:
Approval of Minutes: Motionwas made by Chester Field, seconded by Bill Hall, that the minutes be approved as amended. The amendment was that Bill Hall abstained from the votes concerning Bob Shingler as Senior Warden and Chester Field being appointed as Junior Warden.
Rector’s Report: Father Tom stated that he and Terry will not be moving into the Rectory to live. They will find suitable living arrangments for them and there would be no additional financial compensation requested from the church.
He then stated that the church office will be moved into the present rectory. He feels the current office building is inadequate. Usefulness of the building will be discussed at a later date.
Fr. Tom then stated the church’s website must be made more user friendly so that all can use it.
Fr. Tom then stated that Terry will be on vacation in July and he will be on vacation the later part of July and first of August. He also stated that Fr. Chuck Owens has asked him to be a spiritual advisor of Cursillo on October 19-23, 2011. A supply priest will be needed for these dates. He asked the vestry who got the supply priest when he was going to be gone and Bob told him that he made the arrangements.
Fr. Tom then stated that someone will be needed to facilitate the installation of his priesthood into Epiphany. Contact needs to be made with Bishop Lawrence’s office to set the date. Vicki Sheedy volunteered to do this.
Next Fr. Tom stated that he would like each vestry member to take a turn writing and reading a version of the Prayers of the People to include the various ministries that they individually are involved with and the church as a whole are involved in (i.e., Youth Center, New Hope, Hebron, etc.). He said he would bring a copy of what the church he came from used in the past. Bob stated we might need to have a training class on that.
Lastly it was decided that the vestry meeting night will be changed from the third Monday, but this will require a change to the by-laws. This will be discussed at our next meeting, to be held on July 14, 2011. No meeting will be held in August.
Treasurer’s Report: JoAnn passed out her report and went over all items. Fr. Tom asked some questions concerning our pledges and any debt we had, which we do not have. She stated the Parish House is behind in their rent and reimbursements. She has sent them another statement. Carolyn Reynolds as offered to learn the treasurer’s job and be Joann’s back up and assistant. JoAnn reminded Bob that new signature cards will have to be signed at the bank.
JoAnn then stated the golf tournament had been a huge success and to date $9,690.00 had been brought in, with $555.00 in costs. Bob asked that we hold off disbursing funds until the next meeting to ensure a decision is made as to how the funds will be split.
JoAnn then stated there was a balance of $647.00 in the rectory fund, of which $350.00 has been designated for a final cleaning. JoAnn also stated inventories needed to be done and she suggested we start in the rectory. Bob made a motion, seconded by Chester to accept the treasurer’s report.
Youth Ministry Report:
Old Business:
Youth Advisory Vacancy: Bob said that he had asked for a volunteer at last meeting to take the vacant position on the Youth Advisory Board and he said that Vicki Sheedy had offered to take that position. Bob made the motion, seconded by Chester that Vicki be appointed to this position. All approved.
New Business:
Fr. Tom said that since the rectory is going to be used as the office, some changes would need to be made to accommodate the internet. Bill Hall will check and make recommendations as to what needs to be done.
Senior Warden: Bob asked Fr. Tom to please keep in mind that the Rectory was to be used as a rectory by the next rector and to please not make any permanent changes to the house as an office. Possibilities were mentioned for future uses of the Schimph house.
Junior Warden –
Committee Reports: None given
Adjournment: We adjourned at approximately 7:55pm.
Respectfully Submitted,
Vicki Sheedy, Clerk
