Vestry Minutes July 14, 2011
The meeting was opened by Father Tom at 7:00 pm.
Members present: Father Tom Hendrickson, Bill Hall, Chester Field, Jerry Thompson, Robert Shingler, John Vergere, Gene Scarborough, Mary Warner and JoAnn Riley.
Members absent: Vicki Sheedy, Holly Kirby
Scripture: Father Tom read from Hebrews Chapter 1:1
Treasurer’s Report: JoAnn passed out her report and went over all items. The Parish House is behind with its payment for July. Payment is due on the first of the month. The diocesan report for this year has been submitted. Carolyn Reynolds is not allowed to serve on the Budget Committee if she is to be the assistant treasurer. JoAnn suggested that vestry consider adding additional members to this committee. A meeting is scheduled for August 6, 2011. Pledge cards will be needed to help with developing the budget.
Golf Tournament:
Discussion regarding the distribution of funds from the golf tournament. There are three charities this year - CCYC, Hebron Grace and New Hope Center. Robert wanted to know the amount given last year to Hebron and CCYC and would prefer that the amount not be reduced. JoAnn stated that CCYC and Hebron Grace have received more that $16,000 compared to $4000 for New Hope Center. Father Tom wanted to know how the charities were chosen. After much discussion Father Tom made a motion, seconded by Robert to divide the funds as follows: Hebron Grace - $3000, CCYC $1000, New Hope $3000 and Epiphany $1000. Motion passed with all in favor except one (me). Total golf tournament funds - $10.379 with $8000 distributed and the balance for startup 2012.
Designation of individuals for bank and safety deposit box accounts: Discussion - Robert made a motion seconded by Chester that the individuals in the following positions names be placed on the cards. Rector, Treasurer and Asst. Treasurer. Father Tom, JoAnne and Carolyn. JoAnne will check with Eliza regarding contents of the safety deposit box. Father Tom made a motion that Carolyn be named Assistant Treasurer, seconded by ?
Robert, senior warden, asked what is going to happen with the Parish House as far as them not living up to their contract. Discussion: Father Tom stated that it was the most expensive building listed under the property and liability section. Item tabled until September.
Rector’s Report:
Father Tom:
There is concern over the rectory being used as an office building and whether it can continue to be used as a rectory at a later date. If some of the other properties could be sold, than an office building could be built… Possible uses for the Parish House - other than the emotional attachment, what is the purpose of it and what are some of the possible uses for the property. We have no use for it, it needs to be renovated and it is a continual cost for the church. Will discuss in September, long term planning and uses for these buildings.
Senior Warden:
Robert read a letter from Bishop Lawrence regarding a clergy spouse retreat. Motion made by Robert, seconded by Chester that money ($215.00) be available for Terry to attend the retreat.
Discussion by Bill regarding Mary Jane Hoch - Chester addressed the concerned that Bill raised - Robert stated that that was not a vestry issue.
Robert wanted a return to monthly devotional with each vestry member taking a turn. September - Chester, October - Gene, November - John.
John has tickets for the Fishers of Men Banquet on September 12, 2011. $16.00 each.
Junior Warden:
Chester hired a contractor to remove nine stumps from the church yard at a cost of $560.00.
Father Tom said that Mike Sheedy is the point person to coordinate the office move to the rectory when he is not available. Cindy will make bulletins ahead of time. Two desks must be build. He, Father Tom will purchase two new computers. The best of the existing computers will be used for financial reports. JoAnn has a computer that belongs to the church and will return that to the office. She will get price quotes to run the new computer systems. Also a breakdown of information currently in the office - what is needed and what is not. Robert said that the ladies of the church should decide what records should be kept.
Father Tom - the web site must be redesigned so that we can have a more efficient way of being in contact with the people. It will cost about $10.50 per month and unlimited emails, and all information for the church will be on it. Everyone will have all information available to them. Joy Hunter form the diocese, has been contacted asking that Epiphany be placed on the list for website upgrade. All information for the website will come through the church office. Cindy, Father Tom and a volunteer will update the site. John volunteered to update site. -
Alarm system must be used or we must tell the insurance company we are not using it.
Keys will be reissued - starting from scratch. Motion made by Robert seconded by Bill that the church office be moved to the rectory. All approved.
Chester -
Need to buy safes because the old one handles fell off and need a locksmith to repair. A new one cost approximately $250.00.
Security system needed on office only.
Meeting adjourned at 8:35PM.
Respectfully submitted by Mary Warner
The meeting was opened by Father Tom at 7:00 pm.
Members present: Father Tom Hendrickson, Bill Hall, Chester Field, Jerry Thompson, Robert Shingler, John Vergere, Gene Scarborough, Mary Warner and JoAnn Riley.
Members absent: Vicki Sheedy, Holly Kirby
Scripture: Father Tom read from Hebrews Chapter 1:1
Treasurer’s Report: JoAnn passed out her report and went over all items. The Parish House is behind with its payment for July. Payment is due on the first of the month. The diocesan report for this year has been submitted. Carolyn Reynolds is not allowed to serve on the Budget Committee if she is to be the assistant treasurer. JoAnn suggested that vestry consider adding additional members to this committee. A meeting is scheduled for August 6, 2011. Pledge cards will be needed to help with developing the budget.
Golf Tournament:
Discussion regarding the distribution of funds from the golf tournament. There are three charities this year - CCYC, Hebron Grace and New Hope Center. Robert wanted to know the amount given last year to Hebron and CCYC and would prefer that the amount not be reduced. JoAnn stated that CCYC and Hebron Grace have received more that $16,000 compared to $4000 for New Hope Center. Father Tom wanted to know how the charities were chosen. After much discussion Father Tom made a motion, seconded by Robert to divide the funds as follows: Hebron Grace - $3000, CCYC $1000, New Hope $3000 and Epiphany $1000. Motion passed with all in favor except one (me). Total golf tournament funds - $10.379 with $8000 distributed and the balance for startup 2012.
Designation of individuals for bank and safety deposit box accounts: Discussion - Robert made a motion seconded by Chester that the individuals in the following positions names be placed on the cards. Rector, Treasurer and Asst. Treasurer. Father Tom, JoAnne and Carolyn. JoAnne will check with Eliza regarding contents of the safety deposit box. Father Tom made a motion that Carolyn be named Assistant Treasurer, seconded by ?
Robert, senior warden, asked what is going to happen with the Parish House as far as them not living up to their contract. Discussion: Father Tom stated that it was the most expensive building listed under the property and liability section. Item tabled until September.
Rector’s Report:
Father Tom:
There is concern over the rectory being used as an office building and whether it can continue to be used as a rectory at a later date. If some of the other properties could be sold, than an office building could be built… Possible uses for the Parish House - other than the emotional attachment, what is the purpose of it and what are some of the possible uses for the property. We have no use for it, it needs to be renovated and it is a continual cost for the church. Will discuss in September, long term planning and uses for these buildings.
Senior Warden:
Robert read a letter from Bishop Lawrence regarding a clergy spouse retreat. Motion made by Robert, seconded by Chester that money ($215.00) be available for Terry to attend the retreat.
Discussion by Bill regarding Mary Jane Hoch - Chester addressed the concerned that Bill raised - Robert stated that that was not a vestry issue.
Robert wanted a return to monthly devotional with each vestry member taking a turn. September - Chester, October - Gene, November - John.
John has tickets for the Fishers of Men Banquet on September 12, 2011. $16.00 each.
Junior Warden:
Chester hired a contractor to remove nine stumps from the church yard at a cost of $560.00.
Father Tom said that Mike Sheedy is the point person to coordinate the office move to the rectory when he is not available. Cindy will make bulletins ahead of time. Two desks must be build. He, Father Tom will purchase two new computers. The best of the existing computers will be used for financial reports. JoAnn has a computer that belongs to the church and will return that to the office. She will get price quotes to run the new computer systems. Also a breakdown of information currently in the office - what is needed and what is not. Robert said that the ladies of the church should decide what records should be kept.
Father Tom - the web site must be redesigned so that we can have a more efficient way of being in contact with the people. It will cost about $10.50 per month and unlimited emails, and all information for the church will be on it. Everyone will have all information available to them. Joy Hunter form the diocese, has been contacted asking that Epiphany be placed on the list for website upgrade. All information for the website will come through the church office. Cindy, Father Tom and a volunteer will update the site. John volunteered to update site. -
Alarm system must be used or we must tell the insurance company we are not using it.
Keys will be reissued - starting from scratch. Motion made by Robert seconded by Bill that the church office be moved to the rectory. All approved.
Chester -
Need to buy safes because the old one handles fell off and need a locksmith to repair. A new one cost approximately $250.00.
Security system needed on office only.
Meeting adjourned at 8:35PM.
Respectfully submitted by Mary Warner
